GSAS User Guide
This guide covers everything you need to use the Government Smart Admin System, from logging in to submitting documents, booking facilities, and managing tasks. Browse by module below, or search for a specific feature.
(Last Updated 2026/08/13)
Getting Started
System overview, login, account management and dashboard navigation.
e-Approval
Submit documents for approval, track where they stand in the process, and sign off on the ones th...
Navigating e-Approval
The E-Approval module allows you to create and submit approval requests digitally within GSAS. I...
Internal Approval Requests
Submitting an Internal Approval Request: This page covers everything you need to get an internal...
Outgoing Approval Requests
Submitting an Outgoing Approval Request Outgoing requests are used when you need to send an offi...
Dynamic forms -Travel Clearance
Use this form to request official approval for international travel. Step 1 Initiate request F...
Managing approval requests
This page covers what happens after you submit an approval request, how you can track it's progr...
Registering documents
This section outlines the steps for users to register incoming documents that were not received ...
Invite to sign on Received PDF documents
This feature allows you to invite internal users to sign a PDF document directly within GSAS. S...
Share document as Task
This page explains how to create a task directly from a registered document in E-Approval. The ta...
Sender and Receiver Manager Controls
Sender Manager Once an outgoing request has been approved by everyone in its approval line, it l...
e-Folder
Store and organize your files, share them securely with colleagues or other users, and manage acc...
Overview
E-Folder is a secure digital file storage for work documents integrated directly into the system...
Working with Files and Folders
This page walks you through the everyday tasks you will use in E-Folder. Most actions work the s...
Sharing Files and Folders
Use sharing when internal or external system users, and non-system users need access to a file o...
Groups in e-Folder
Groups are collaborative workspaces where users from one or more institutions can store, organiz...
Invite to Sign on PDF documents
This page explains how to submit a document from E-Folder for signing using Invite to Sign. ...
Tasks
Create and delegate tasks and keep track of them. Learn to view, manage and respond to tasks assi...
Overview
The Tasks module helps you organize, assign, and track work across your institution. Every task ...
Navigating Tasks
The Tasks dashboard gives you an overview of task projects, assigned work, deadlines, progress, ...
Creating and Assigning Tasks
Use Initiated By Me to create task projects, add tasks, assign users, and organize work with due ...
Responding to and Tracking Tasks
Learn to review a task, update its progress, add supporting files, communicate through comments,...
Sharing Tasks
Use Share to give another user access to a task project. The user the task has been shared with ...
Reservations
Book meeting rooms, boardrooms, and other shared facilities across your institution, then keep an...
Navigating Reservations
The Reservations module lets you book shared facilities, such as meeting rooms, boardrooms, and ...
Reserving a Facility
This page walks you through finding a facility and reserving it. Browse Facilities Go to Reservat...
Tracking Your Reservations
Once you've submitted a reservation, My Reservations is where you go to review it's status. Open...
Managing Reservations and Facilities
If you manage one or more facilities, this page covers how to review incoming reservation reques...
Schedule
Plan your upcoming events and keep track of what's on your calendar.
Contacts
View contacts across all institutions using Smart Admin
PMS
Project Management System (PMS) is an integral feature within the Government Smart Administration...