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Submit documents for approval, track where they stand in the process, and sign off on the ones that land in your queue. This chapter covers the full approval workflow, from initiating a request to closing it out.

Internal Approval Requests

Submitting an Internal Approval Request: This page covers everything you need to get an internal approval request submitted. Step 1 Initiate Click on the Initiate button in the top right corner of the E-Approval page. Step 2 Choose a form template A dialog ...

Outgoing Approval Requests

Submitting an Outgoing Approval Request Outgoing requests are used when you need to send an official document to another institution, both those that use Smart Admin and those that do not. The process is largely the same as submitting an internal request, but...

Managing approval requests

This page covers what happens after you submit an approval request, how you can track it's progress and how you can respond to approval requests you have been assigned. Tracking your request as a drafter Once submitted, your request appears under My Document...

Registering documents

This section outlines the steps for users to register incoming documents that were not received or sent through the Government Smart Administration System for archiving and sharing. Step 1 Access eApproval Navigate to the eApproval section of the system. ...

Invite to sign on Received PDF documents

This feature allows you to invite internal users to sign a PDF document directly within GSAS. Step 1 Open the document Navigate to E-Approval → Department Box → Registered Received and open the document you want to send for signing. Step 2 Share via Invit...

Getting Started

System overview, login, account management and dashboard navigation.

Overview

Smart Admin is a web-based platform designed to streamline administrative operations across government institutions. It brings together key functions; including document approvals, task management, facility reservations, contact management, scheduling, and int...

How to login

Follow this quick guide to log into your account Step 1 Open Smart Admin Navigate to your institution's Smart Admin...

Your account and profile

Your Profile Your profile page gives you an overview of your account and organizational d...

e-Folder

Store and organize your files, share them securely with colleagues or other users, and manage access privileges for files shared by you.

Tasks

Create and delegate tasks and keep track of them. Learn to view, manage and respond to tasks assigned to you,

Reservations

Book meeting rooms, boardrooms, and other shared facilities across your institution, then keep an eye on your bookings from request to confirmation. Facility managers will also find what they need to review and approve incoming requests.

Schedule

Plan your upcoming events and keep track of what's on your calendar.

Contacts

View contacts across all institutions using Smart Admin

Navigating e-Approval

The E-Approval module allows you to create and submit approval requests digitally within GSAS. Instead of handling physical documents around the office, everything is done within the system, from drafting and submitting a request to getting it approved and fi...

Your dashboard