Dynamic forms

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Use this form to request official approval for international travel. The form is divided into five sections and is routed through a pre-defined approval line once submitted.

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Step 1 — Initiate

Open

the Travel Clearance Form

From the E-Approval module, click + Initiate to open the New Request Form dialog.

ClickSelect the Forms tab to(1), viewthen available form templates. Selectclick Travel clearance.clearance (2) from the list.

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Step 2

—

Fill in the Head section

Enter a Title for the request.

request Optionallyand optionally set a Due Date. Review or modify theThe Approval Line —lists the approvers assigned to this request, click Assign to changeadd approvers. Click Next towhen proceed.ready.

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Step 3

—

Personal Details

Fill in Personalyour Details

First Name, Middle Name, and Last Name, along with your Email and Telephone.

Select your Nationality and enter your National ID.

Under

document information, select your Document Type (e.g. Ordinary passport) and provide the Passport Number, Issued Country, and Passport Expiry Date. Click Next to continue.

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Step 4

— Fill in

Career Details

Select your Career Status: — Serving, Retired, or Former. If Retired or Former, provide the corresponding date in the Retirement/Former Date.

Optionallyfield. enter

Enter your Position  (if it was not automatically filled in) and optionally your Occupation.

Enter your Position (required). Click Next to continue.

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Step 5

— Fill in

Travel Details

Select

the Destination Country and enter the Destination City. Set the Departure Date and Returning Date, then select a Travel Reason. —     ifThe Leavefields isthat selected,follow will change depending on the reason selected.

1. Mission

Enter the Mission Name and select the Mode of Travel. Provide the Invited by and Mission Funder, then fill in the LeaveMission Objectives, Mission Outcome, and Mission Details.

2. Meeting

Enter the Meeting Name field.

and select the Mode of Travel:. Select the Meeting Format, enter your Meeting Role, and provide the Invited by and Meeting Funder. Fill in the Meeting Objectives, Meeting Outcome, and Meeting Details.

3. Event

Enter the Event Name and select the Mode of Travel. Select the Event Format, enter your Event Role, and provide the Invited by and Event Funder. Fill in the Event Objectives, Event Outcome, and Event Details.

4. Leave

Select the Mode of Travel (Road, Air, Train, or Sea.

Sea) and enter the Leave Details — describedescribing the purpose of travel.the trip. The Leave Name field is not required for this option.

Click Next to proceed.

proceed once all fields are completed.

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Step 6 — Upload Attachments

Attachments

Attach any relevant documents to support your request. All attachment fields are optional. Upload files by clicking eachthe upload area or dragging and dropping:dropping. Each file will display a green Ready status once successfully uploaded.

• Recommendation — upload a single recommendation letter.
• Ticket Reservations — upload a single flight or travel booking.booking confirmation.
• Supporting Documents — anyupload one or more additional files.files relevant to the request.

Each file will show a green Ready status when successfully uploaded.

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Step 7

—

Submit your requestRequest

Once all sections are complete, click Submit  in the top right corner.

A confirmation dialog will appear —appear, click Submit again to confirm.confirm and

send

the

request

for

approval.