Invite to sign on Received PDF documents

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This sectionfeature outlinesallows the stepsyou to invite internal users to sign a PDF documentsdocument usingdirectly within GSAS.

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Step 1

Open the Invite-to-Sign feature in the Government Smart Administration System.document

Key Steps 

Step 1: Access e-Approval

Navigate to the e-E-Approval section→ ofDepartment Box → Registered Received and open the system.

document you

Gowant to thesend "Departmentfor box" folder

Go to "Registered Received" folder

 signing.

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Step 2

Step 4: Share throughvia Invite to Sign

Click onShare 'Share'and

select

Select 'Invite to sign'.

Sign from the

 dropdown.

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Step 5: Assigning Signers/Approvers3

Assign

signers

DragSearch for the user(s) who need to sign the document, then drag and drop the signature field to the desired location inon the documentdocument. to select the user(s) who need to sign it ( by searching for the user's name).

Adjust the signature fields as necessary.

needed, then click

ClickSend on 'send invitation'Invitation to notify the selected users.

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Step 4

Step 6: Signing the Documentdocument

The approverinvited user will go to their account → go to e-Approval → Go tofind the ‘To be processed’ folder → Check for the pending document in ‘their To Be Processed → Internal Approval.’Approval

folder. They

Selectcan open it and click Sign. In the document to be signed, then click ‘Sign.’

Newlynewly opened tab, ‘Dragdrag &and Drop’drop yourtheir signature to the highlighted field.

1. Other

2. The user can also drag & drop other fields,fields such as date, name, or custom text.text can also be added. Once done, click Complete.

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ClickStep 'complete' after signing. 

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Step 7: Access Completedthe Documentcompleted document

Once all signatures arehave been collected, the document is marked as complete.

It can

Thenow be downloaded, shared, or viewed by the drafter or approvers can now download, share, or view the completed document.

Notes

Ensure all required fields are filled out before saving the document.

Double-check the email addressesany of the users you are inviting to sign up to avoid sending invitations to the wrong individuals.signers.

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