Overview
E-Folder is your institution's digital file storage. You can upload, create, organise, and share documents — all in one place, accessible from anywhere. Think of it as a shared drive built into the system and connected to your account and organisation.
Getting to E-Folder
Click the E-Folder tab in the top navigation bar. This opens the E-Folder home screen, which shows your four main folders, your storage usage, recent activity, and a summary of your collaborative groups.
Your four folders
Everything in E-Folder lives in one of four folders. Each has a different audience and purpose.
| Public Folder | Visible to all staff in your institution. Use it for documents that everyone should be able to access. |
| Division Folder | Shared with your department or division only. Suitable for team-level documents and resources. |
| Private Folder | Only you can see this. Your personal workspace for drafts, personal references, and files you do not wish to share. |
| Shared with Me | Contains files and folders that other users have shared directly with you. What you can do depends on the permission the owner granted — see the note below. |
| Note: In the Shared with Me folder, what you can do with a file depends on the permission the owner gave you. With Read permission you can view and download the file. With Write permission you can also edit, export, and re-share it. |
Storage
The E-Folder home screen shows how much of your private storage you have used. Each user starts with a 1 GB storage allowance. If you need more space, your institution's system administrator can increase this limit.
Activity History
On the right side of the home screen, the Activity History panel shows a log of recent actions taken across your folders — such as documents added or updated. Click View all to see the full history.
Collaborative Groups