Navigating e-Approval

A guide

to

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the

The E-Approval module allows you to create and whatsubmit eachapproval sectionrequests digitally within GSAS. Instead of yourhandling workspacephysical contains.documents around the office, everything is done within the system, from drafting and submitting a request to getting it approved and finalized.

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Folder Reference

This page explains whatWhat each folder in the E-e-Approval module contains and what you can expect to find there.

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My Documents

Documents you have created andyourself.

initiated yourself.

Submitted	Documents you have submitted and are currently moving through the approval line.
Rejected	Documents that have been rejected by an approver. Once you edit and resubmit a rejected document, it is removed from this folder and updated to a new version.
Saved Drafts	Documents you have saved but not yet submitted. Also where reverted submissions are returned to for further editing.
Deleted	Drafts you have deleted.

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To Be Processed

Documents assigned to you that require your action.

Internal Approval	Internal requests waiting for your approval. You will be notified when a document reaches your turn in the approval line.
External Approval	Requests received from external institutions waiting for your approval.
On Hold	Documents you have placed on hold while you decide whether to approve or reject them. You can return to them at any time to take action.
Outgoing Sender Manager only	Approved documents ready to be dispatched to external institutions. Only visible to users with the Sender Manager role.

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Processed

Documents that have been acted on and are no longer pending.require your action.

Completed	Documents that have been approved by all approvers in the line and are fully completed.
Ongoing	Documents you have already approved but are still moving through the remaining approvers in the line.
Shared with Me	Completed documents that other users have shared with you.
Dispatched Sender Manager only	Documents that have been sent out to external institutions from the Outgoing folder. Only visible to users with the Sender Manager role.
Forwarded	External documents you have received and forwarded on to other internal users.

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Department Box

Official documents exchanged between your institution and external institutions.institutions, including physical documents registered for record-keeping.. Visible to all users in your department.

Received Documents	Official documents received from external institutions.
Dispatched Documents	Official documents your institution has initiated and dispatched to external institutions.
Registered Received	All registered documents received from external institutions.
Registered Dispatched	All registered documents dispatched to external institutions.