Navigating e-Approval
A guide to the E-Approval module and what each section of your workspace contains.
Folder Reference
This page explains what each folder in the E-Approval module contains and what you can expect to find there.
My Documents
Documents you have created and initiated yourself.
| Submitted | Documents you have submitted and are currently moving through the approval line. |
| Rejected | Documents that have been rejected by an approver. Once you edit and resubmit a rejected document, it is removed from this folder and updated to a new version. |
| Saved Drafts | Documents you have saved but not yet submitted. Also where reverted submissions are returned to for further editing. |
| Deleted | Drafts you have deleted. |
To Be Processed
Documents assigned to you that require your action.
| Internal Approval | Internal requests waiting for your approval. You will be notified when a document reaches your turn in the approval line. |
| External Approval | Requests received from external institutions waiting for your approval. |
| On Hold | Documents you have placed on hold while you decide whether to approve or reject them. You can return to them at any time to take action. |
| Outgoing Sender Manager only | Approved documents ready to be dispatched to external institutions. Only visible to users with the Sender Manager role. |
Processed
Documents that have been acted on and are no longer pending.
| Completed | Documents that have been approved by all approvers in the line and are fully completed. |
| Ongoing | Documents you have already approved but are still moving through the remaining approvers in the line. |
| Shared with Me | Completed documents that other users have shared with you. |
| Dispatched Sender Manager only | Documents that have been sent out to external institutions from the Outgoing folder. Only visible to users with the Sender Manager role. |
| Forwarded | External documents you have received and forwarded on to other internal users. |
Department Box
Official documents exchanged between your institution and external institutions. Visible to all users in your department.
| Received Documents | Official documents received from external institutions. |
| Dispatched Documents | Official documents your institution has initiated and dispatched to external institutions. |
| Registered Received | All registered documents received from external institutions. |
| Registered Dispatched | All registered documents dispatched to external institutions. |