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Groups in e-Folder

Groups are collaborative workspaces where users from one or more institutions can store, organise, and share files together. Each group has its own folder space, separate from your personal folders. You can be a member of multiple groups at the same time.

Accessing your groups

Click the Groups button at the top right of E-Folder. The Workspace Groups panel will open with two tabs — Browse Groups shows all the groups you belong to, and Create Group lets you set up a new one. Use the search bar to find a group by name. Click on a group to open it.

Screenshot placeholder — Browse Groups panel

Creating a group

    Click Groups and select the Create Group tab. Choose the Hierarchy Type:
    — Select Top-level Group to create a standalone group.
    — Select Sub-group if this group sits under an existing one. You will be asked to search for and select the parent group. Enter a Group Name and an optional Description. Under Member Management, select the Target Institution to filter users by organisation, then search for members by name and add them. Click Create Group.

    Screenshot placeholder — Create Group form filled out

    Note: Added members will see the group appear in their Browse Groups list. The creator is automatically assigned Write access. New members are assigned Read access by default — you can update this after the group is created.

    Working inside a group

    Once you open a group, you will find the same tools available as in your regular folders — a search bar, Filter, and + New to add files and folders. The sidebar gives you access to:

      Folders & Files — the group's shared file space. Subgroups — any subgroups nested under this group. Details — edit the group name and description, or delete the group. Members — manage who is in the group and what they can do.

      Screenshot placeholder — group workspace with sidebar

      Managing members

      Click Members in the sidebar to see a list of all group members, their access role, institution, and email address.

        To add members, click + Add Members at the top right and search for users by name. To update permissions, tick the checkbox next to one or more members and click Update Permissions. To remove members, tick the checkbox next to the member and click Remove Selected.

        Screenshot placeholder — Members page with member selected

        Group settings

        Click Details in the sidebar to update the group name or description and save the changes. The General Information section shows when the group was created and by whom.

        ⚠ Warning: The Danger Zone at the bottom of the Details page contains the option to delete the group. This is permanent and cannot be undone — all subgroups, folders, and files within the group will be lost.
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