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Submitting an Internal Approval Request: This page covers everything you need to get an internal approval request submitted. Step 1 Initiate Click on the Initiate button in the top right corner of the E-Approval page. Step 2 Choose a form template A dialog ...

Submitting an Outgoing Approval Request Outgoing requests are used when you need to send an official document to another institution, both those that use Smart Admin and those that do not. The process is largely the same as submitting an internal request, but...

This page covers what happens after you submit an approval request, how you can track it's progress and how you can respond to approval requests you have been assigned. Tracking your request as a drafter Once submitted, your request appears under My Document...

This section outlines the steps for users to register incoming documents that were not received or sent through the Government Smart Administration System for archiving and sharing. Step 1 Access eApproval Navigate to the eApproval section of the system. ...

This feature allows you to invite internal users to sign a PDF document directly within GSAS. Step 1 Open the document Navigate to E-Approval → Department Box → Registered Received and open the document you want to send for signing. Step 2 Share via Invit...

Smart Admin is a web-based platform designed to streamline administrative operations across government institutions. It brings together key functions; including document approvals, task management, facility reservations, contact management, scheduling, and int...

Follow this quick guide to log into your account                                                                                                                                            Step 1 Open Smart Admin Navigate to your institution's Smart Admin...

Your Profile                                                                                                                                                                           Your profile page gives you an overview of your account and organizational d...

The E-Approval module allows you to create and submit approval requests digitally within GSAS. Instead of handling physical documents around the office, everything is done within the system, from drafting and submitting a request to getting it approved and fi...

The Dashboard                                                                                                                                                 When you log in, you are taken to your dashboard. It gives you a snapshot of your activity across the...

E-Folder is a secure digital file storage for work documents integrated directly into the system. Upload, create, organize, and share documents all in one place, accessible from anywhere. Because it lives within the system, your work files are always where yo...

Use this form to request official approval for international travel.  Step 1 Initiate request From the E-Approval module, click Initiate. Select the Forms tab, then click Travel clearance from the list. Step 2 Fill in the Head section Enter a Title for th...

Using the PMS Total Dashboard Follow this guide to access and use the Project Management System (PMS) dashboard in GSAS. The dashboard helps you review project status, budgets, sectors, tasks, priority projects, development partner funding, approvals, program...

This page walks you through the everyday tasks you will use in E-Folder. Most actions work the same way across the Public, Division, and Private folders, any differences are noted where they apply. Opening a folder From E-Folder, double-click the folder car...

This page explains how to create a task directly from a registered document in E-Approval. The task is linked to the original document, assigned to selected users, and can be tracked from both the document view and the Tasks module. Before you begin: The do...

Use sharing when internal or external system users, and non-system users need access to a file or folder from E-Folder. You can share both files and folders, and the access you give depends on the permission you select. Step 1 Open the sharing options Open ...

Groups are collaborative workspaces where users from one or more institutions can store, organize, and share files together. Each group has its own folder space, separate from your personal folders. You can be a member of multiple groups at the same time. Ac...

This page explains how to submit a document from E-Folder for signing using Invite to Sign.  Before you begin: The document must already be a PDF uploaded to E-Folder, in any folder or subfolder. Only the user who uploaded the document can invite others to...