# Navigating Tasks --- The Tasks dashboard gives you an overview of task projects, assigned work, deadlines, progress, and completion status. Click **Tasks** in the main navigation menu. [ ![Tasks option in the main navigation menu](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/scaled-1680-/K7Gimage.png) ](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/K7Gimage.png) --- ### Read the Dashboard Use the filters at the top — **Project**, **Task Sources**, **From Date**, and **To Date** — to narrow the dashboard results, then click **Apply**. [ ![Tasks dashboard filters](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/scaled-1680-/BpZimage.png) ](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/BpZimage.png) The summary cards show the main task figures at a glance. [ ![Tasks dashboard summary cards](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/scaled-1680-/yhDimage.png) ](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/yhDimage.png)
CardShows
**Total Projects**Number of active task projects.
**Total Tasks**All tasks across those projects, including tasks assigned to you and tasks created by you.
**Ongoing Tasks**Tasks currently in progress.
**Overdue Tasks**Tasks past their due date.
**Completion Rate**Percentage of tasks marked complete.
The charts show task distribution by priority, deadline, and status. [ ![Tasks dashboard charts](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/scaled-1680-/ZQiimage.png) ](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/ZQiimage.png)
ChartShows
**Priority Breakdown**How tasks are distributed across High, Medium, Low, and No Priority.
**Tasks by Deadline**How many tasks are due, overdue, or have no deadline set.
**Task Status Breakdown**How tasks are split across Backlog, Doing, Review, and Completed.
--- ### Task Categories Tasks are grouped by origin. Tasks assigned to you appear under **Assigned To Me**, while task projects and tasks you created appear under **Initiated By Me**. #### Assigned To Me Use **Assigned To Me** to view tasks you are responsible for. - Click **Assigned To Me → Internal** to view tasks assigned from within your institution. - Click **Assigned To Me → External** to view tasks assigned by outside users. Use **Search**, **Filter**, and **Sort** to narrow the list, or click **Export Excel** to download it as a spreadsheet. [ ![Assigned To Me search filter sort and export options](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/scaled-1680-/91ded977-809f-40ff-9a1b-c1cefd2f40b4.png) ](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/91ded977-809f-40ff-9a1b-c1cefd2f40b4.png) Assigned tasks can be viewed in three formats. [ ![Assigned To Me view options](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/scaled-1680-/Amgimage.png) ](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/Amgimage.png)
ViewUse it to
**Table**View a detailed task list with sortable columns.
**Board**Track task progress across Backlog, Doing, Review, and Completed. You can drag a task between columns to update its status.
**Calendar**View tasks by scheduled dates, deadlines, and durations.
[ ![Assigned To Me table view](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/scaled-1680-/X7kd949bbc8-7f6a-4b85-b214-c2fa51121597.png) ](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/X7kd949bbc8-7f6a-4b85-b214-c2fa51121597.png) [ ![Assigned To Me board view](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/scaled-1680-/eab7fd1d-7b40-4ff0-9aa3-c608ba44d9e3.png) ](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/eab7fd1d-7b40-4ff0-9aa3-c608ba44d9e3.png) [ ![Assigned To Me calendar view](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/scaled-1680-/tE5a86379cf-ee54-429c-b2b2-8d96e667b1f5.png) ](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/tE5a86379cf-ee54-429c-b2b2-8d96e667b1f5.png)
**Related:** For details on opening a task and updating its progress, see [**Responding to a Task**](https://docs.smartadmin.rw/link/44#bkmrk-page-title).
#### Initiated By Me Use **Initiated By Me** to view task projects and tasks you created or delegated to others. Each project card shows its progress, the number of open tasks, and any relevant source tag such as **CREATED IN PMS**. [ ![Initiated By Me project cards](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/scaled-1680-/e3qimage.png) ](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/e3qimage.png)
**Note:** Task projects named in the **Registered\_Received\_Year** format come from e-Approval and are covered in the [**Share as Task**](https://docs.smartadmin.rw/link/38#bkmrk-page-title) page.
Use **Create New Project**, **Create New Task**, or **Bulk Task Upload** to add new work. Use **Search** to find a specific task project or task. [ ![Create project create task bulk upload and search options](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/scaled-1680-/2bc637f4-ab55-446c-8547-17162a1da619.png) ](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/2bc637f4-ab55-446c-8547-17162a1da619.png) Click a task project title to open it. Click the **…** icon on a project card to access more options, including **Add Task**, **Edit**, **Share**, and **Delete**. [ ![Initiated By Me project card options menu](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/scaled-1680-/ec35a757-ae98-44e5-85fa-4247dcc731cf.png) ](https://docs.smartadmin.rw/uploads/images/gallery/2026-07/ec35a757-ae98-44e5-85fa-4247dcc731cf.png)
**Related:** For details on creating a task project, creating a task, assigning a task, or uploading tasks in bulk, see [**Creating and Assigning Tasks**](https://docs.smartadmin.rw/link/43#bkmrk-page-title).