Dynamic forms -Travel Clearance

Use this form to request official approval for international travel.  
 Step 1 
 Initiate request 
 
 From the E-Approval module, click Initiate. 
 Select the  Forms tab, then click  Travel clearance  from the list. 
 
 
 
 Step 2 
 Fill in the Head section 
 Enter a Title for the request and optionally set a Due Date . The Approval Line lists the approvers assigned to this request, click  Assign to add approvers. Click  Next when ready. 
 
 
 Step 3 
 Personal Details 
 
 Fill in your First Name , Middle Name (optional), and Last Name , along with your Email and Telephone . 
 Select your  Nationality and enter your National ID . 
 Under document information, select your  Document Type (e.g. Ordinary passport) and provide the number associated with it,  Issued Country , and Expiry Date . Click Next  to continue. 
 
 
 
 Step 4 
 Career Details 
 
 Select your Career Status  — Serving , Retired , or Former . If Retired or Former, provide the corresponding date in the Retirement/Former Date field. 
 Enter your  Position  (if it was not automatically filled in) and optionally your Occupation . Click Next to continue. 
 
 
 
 Step 5 
 Travel Details 
 
 Select the Destination Country and enter the Destination City . 
 Set the  Departure Date and Returning Date , then select a Travel Reason .              
 
  The fields that follow will change depending on the reason selected. If you choose: 
 → Mission :  
 
 Enter the  Mission Name and select the Mode of Travel .                                                                                                                       
 Provide the  Invited by and Mission Funder , then fill in the Mission Objectives , Mission Outcome , and Mission Details . 
 
 
 → Meeting :  
 
 Enter the Meeting Name and select the Mode of Travel .                                                                                                       
 Select the  Meeting Format , enter your Meeting Role , and provide the Invited by and Meeting Funder . Fill in the Meeting Objectives, Meeting Outcome , and Meeting Details. 
 
 
 → Event:  
 
 Enter the  Event Name and select the Mode of Travel .                                                                                             

 
 Select the  Event Format , enter your Event Role , and provide the Invited by and Event Funder .                               

 
 Fill in the  Event Objectives, Event Outcome , and Event Details . 
 
 
 → Leave:  
 
 Select the  Mode of Travel (Road, Air, Train, or Sea) and enter the Leave Details describing the purpose of the trip. 
 The  Leave Name field is not required for this option. 
 
 
 Click  Next to proceed once all fields are completed. 
 
 Step 6 
 Attachments 
 Attach any relevant documents to support your request. All attachment fields are optional. Upload files by clicking the upload area or dragging and dropping. Each file will display a green Ready status once successfully uploaded. 
 
 Recommendation — upload a single recommendation letter. 
 Ticket Reservations — upload a single file for travel booking confirmation. 
 Supporting Documents — upload one or more additional files relevant to the request. 
 
 
 
 Step 7 
 Submit your Request 
 Once all sections are complete, click Submit  in the top right corner. A confirmation dialog will appear, click Submit again to confirm and send the request for approval.