| Category | Use it to |
|---|---|
| **Assigned To Me** | View and update tasks assigned to you by internal or external users. |
| **Initiated By Me** | Track task tasks you created or delegated to others. |
| **Note:** Task projects named in the **Registered\_Received\_Year** format come from e-Approval and are covered in the [**Share as Task**](https://docs.smartadmin.rw/link/38#bkmrk-page-title) page. |
| Card | Shows |
|---|---|
| **Total Projects** | Number of active task projects. |
| **Total Tasks** | All tasks across those projects, including tasks assigned to you and tasks created by you. |
| **Ongoing Tasks** | Tasks currently in progress. |
| **Overdue Tasks** | Tasks past their due date. |
| **Completion Rate** | Percentage of tasks marked complete. |
| Chart | Shows |
|---|---|
| **Priority Breakdown** | How tasks are distributed across High, Medium, Low, and No Priority. |
| **Tasks by Deadline** | How many tasks are due, overdue, or have no deadline set. |
| **Task Status Breakdown** | How tasks are split across Backlog, Doing, Review, and Completed. |
| View | Use it to |
|---|---|
| **Table** | View a detailed task list with sortable columns. |
| **Board** | Track task progress across Backlog, Doing, Review, and Completed. You can drag a task between columns to update its status. |
| **Calendar** | View tasks by scheduled dates, deadlines, and durations. |
| **Related:** For details on opening a task and updating its progress, see [**Responding to a Task**](https://docs.smartadmin.rw/link/44#bkmrk-page-title). |
| **Note:** Task projects named in the **Registered\_Received\_Year** format come from e-Approval and are covered in the [**Share as Task**](https://docs.smartadmin.rw/link/38#bkmrk-page-title) page. |
| **Related:** For details on creating a task project, creating a task, assigning a task, or uploading tasks in bulk, see [**Creating and Assigning Tasks**](https://docs.smartadmin.rw/link/43#bkmrk-page-title). |
| **Before you begin:** A task must belong to a task project. If the project does not already exist, create the project first. |
Only fields with the red asterisk beside their name are mandatory. This means all fields after project are optional.
**Parent Task** is available in the same form, but only needs to be set when the task you're creating is a subtask of an existing one. Leave this field blank otherwise. **5. Assignees** — click the Assignees field to open the Add Assignees window. [](https://docs.smartadmin.rw/uploads/images/gallery/2026-08/2qIimage.png) - **5.1** Select the organization. - **5.2** Search for the user. - **5.3** Click **Add** next to their name. [](https://docs.smartadmin.rw/uploads/images/gallery/2026-08/NgXimage.png) Review the selected users, then click **Confirm**. [](https://docs.smartadmin.rw/uploads/images/gallery/2026-08/gT7image.png) **6. Priority** sets how urgent the task is: High, Medium, or Low. It feeds into the Priority Breakdown chart on the dashboard. **7. Labels** help you group related tasks and find them later through filtering. Select an existing label or click **Create new label** to add one. [](https://docs.smartadmin.rw/uploads/images/gallery/2026-08/Bbhimage.png) **8. Description** — enter an optional description explaining what needs to be done. Once finished, click **Create Task** (9). [](https://docs.smartadmin.rw/uploads/images/gallery/2026-08/2Xgimage.png) --- ### Open, Edit, or Delete a Task - Click the **…** icon on the task row to view additional options, such as editing or deleting the task, only visible to the task creator. [](https://docs.smartadmin.rw/uploads/images/gallery/2026-08/eJrimage.png) --- ### Importing Tasks in Bulk Use **Bulk Task Upload** to create multiple tasks at once from an Excel file. This is useful when you already have a list of existing tasks and want to add them to GSAS without entering each one manually. ##### 1. Open Bulk Task Upload - Go to **Tasks >** **Initiated By Me** > **Bulk Task Upload**. [](https://docs.smartadmin.rw/uploads/images/gallery/2026-08/FYqimage.png) 2\. Import Excel File - In the **Import Tasks in Bulk** window, click **Click to browse.**[](https://docs.smartadmin.rw/uploads/images/gallery/2026-08/u63image.png) - Select the Excel file that contains the tasks you want to import and click **Start Import.** Ensure the file includes the required columns: Task Name, Task Status, Due Date (yyyy-mm-dd), Priority, Label, and Description. [](https://docs.smartadmin.rw/uploads/images/gallery/2026-08/abQimage.png) - Confirm that the tasks were imported successfully. The import summary displays the number of processed rows and successfully created tasks. If any tasks could not be imported, the **Failure Report** lists the affected row and the reason for the failure. Review the details, then click Done to complete the process or close the pop up and retry. [](https://docs.smartadmin.rw/uploads/images/gallery/2026-08/VF7image.png) 4. Review the imported tasks After the import is complete, GSAS creates a project using the Excel filename and lists the imported tasks inside it. Open the project to view the tasks. [](https://docs.smartadmin.rw/uploads/images/gallery/2026-08/5FWimage.png) 5. Manage imported tasks - Select one or more tasks using the checkboxes - Click **Assign Selected** to assign multiple tasks to users at a time or **Delete Selected** to remove multiple tasks. [](https://docs.smartadmin.rw/uploads/images/gallery/2026-08/BiFimage.png) --- ### How Task Fields Affect Dashboard Stats| Field or Action | Where it appears |
|---|---|
| **Project** | Contributes to **Total Projects** and groups related tasks together. |
| **Task** | Contributes to **Total Tasks**. |
| **Status** | Affects **Ongoing Tasks**, **Completion Rate**, and the **Task Status Breakdown** chart. |
| **Due Date** | Affects **Overdue Tasks** and the **Tasks by Deadline** chart. |
| **Priority** | Affects the **Priority Breakdown** chart. |
| **Tip:** To keep dashboard statistics useful, set the task status, due date and priority when creating the task. |
| Action | Use it to |
|---|---|
| **Update Progress** | Record progress percentage, status, updates, next steps, blockers, and escalation needs. |
| **View Progress Update History** | Review previous progress updates and attached evidence. Editing an entry is limited to the assignee who logged it. |
| **View Activity** | See a running log of everything that has happened on the task. |
| **Comments** | Discuss the task and keep follow-up communication in one place. |
| **Add subtask** | Break a larger task into smaller related tasks. |
| **Attach files** | Add supporting documents from your computer or E-Folder. |
| **Mark as Complete** | Close the task when the work is finished. |
| **Tip:** Progress percentage, status, due date, and priority affect the dashboard cards and charts. Keep them updated so dashboard statistics remain accurate. |
| **Before you begin:** You must have permission to manage or share the task project. |
| The selected user receives access to the shared task project in their **Shared With Me** folder. Their level of access depends on the permission selected during sharing. |